2014 Charleston Library Conference

Managing electronic resources is a fairly complex process faced by librarians with ever more frequency in today’s digital environment. In an effort to approach the possibility of purchasing an Electronic Resource Manager (ERM), electronic resource workflow processes were investigated and documented. The life cycle of electronic resources takes a very different form than that of its print counterpart, and it can prove immensely useful to the library to examine these workflows. Such workflow documentation can offer the opportunity for analysis, exposure of problem areas, occurrences of overlap or duplication, and can lead to discussions amongst faculty and staff that are crucial to the smooth running of the institution. This talk will examine the methodology and framework used to document these workflows. It involves interviews with staff and faculty involved in these procedures, discussions with stakeholders at different levels of the electronic workflow, and clarification of the steps involved in these electronic workflows. Once the workflows have been documented, they will undergo analysis. This strategy can expose “gaps” in the procedure, indicate where the workflow can be streamlined, and encourage conversations within library departments that can lead to new and more effective workflows.

This session is designed to describe the process of reducing the University of Baltimore Law Library's collection from 175,000 to around 55,000 volumes in preparation for the move to the new law building in Spring 2013. This 3 year process, involving Technical Services included managing multiple projects: identifying cancelled titles that could be de-accessioning and discarding volumes, for titles that we cancelled and are no longer receiving updates for. This involves various TS procedures in cleaning up records. We identified titles that could be offered for donation. Items that were identified for donation included journal titles, a few National Reporter titles donated to local Law firms. We donated bound volumes to journal titles along with loose issues to our sister school the Ocean University of China. This session will go into more detail of the project management process that was involved. Microfiche titles were also offered as donations. This session will also cover the process of Radio Frequency ID tagged, or RFID tagged and conversion to accommodate the 11 security gates located throughout the multi-level law library. The new design and layout, made for an easy transition from traditionally relying on print resource to using electronic resources.

The data visualization revolution that has changed the way people consume information online, through the mass media, and in print also has relevance for the dissemination of library data. Conveying information graphically can be a great way to advocate for increased funding, shifts in collection development priorities, or other changes to library policies, procedures and collections. A well-planned and aesthetically pleasing infographic does not require extensive graphic design experience, and the results will often find a wider audience than a traditional written report.This session will cover some common tools and strategies for incorporating data visualization into library work and will also touch on some of the benefits, and possible pitfalls, of using infographics to convey information to administration, colleagues, and library patrons. The presenter will outline her experiences transforming reams of data from a collection development project at Westfield State University into orderly, accessible graphics. Attendees will walk away with a list of user-friendly applications and resources to help them begin to explore data visualization on their own.

The purpose of this project is to compare the North American Serials Group (NASIG) “Core Competencies for Electronic Resources Librarians” to findings from a 2007-8 survey that collected data from 345 electronic resources librarians regarding their individual job duties and how and where they acquired the knowledge necessary to accomplish those tasks. [1] While the NASIG Core Competencies, which are based on electronic resources librarian position advertisements posted between 2005-2009, represent libraries’ stated requirements for electronic resources librarian positions, findings from the survey describe electronic resources librarians’ daily tasks. According to Hartnett, the Core Competencies for Electronic Resources Librarians has been criticized for being “too broad – it is more a list of everything an ER librarian might be expected to do and less a list of ‘core’ competencies for the position.”[2] In addition to providing guidance for those tasked with describing an electronic resources librarian position as in an employment advertisement, the Task Force presents the document as a useful tool for identifying “criteria upon which to evaluate the performance” of electronic resources librarians, [3] establishing it as a significant guidepost for electronic resources librarians’ professional lives and development. Attendees will learn about the extent to which the NASIG document reflects electronic resources librarians’ descriptions of their daily lives on the job as depicted in the survey.

Although the survey was conducted in 2007-8, it is an appropriate source of comparison data for the NASIG Core Competencies, which draw upon employment advertisements from the same period. Findings from this analysis will inform development of an updated electronic resources librarian survey to be conducted in the spring and summer of 2015.

1. North American Serials Interest Group. Core Competencies for Electronic Resources Librarians, 2013.
2. Fleming-May, Rachel A. and Jill E. Grogg. Finding their Way: Electronic Resources Librarians' Education, Training, and Community. Austin, TX: 2010.
3. Hartnett, Eric. "NASIG's Core Competencies for Electronic Resources Librarians Revisited: An Analysis of Job Advertisement Trends, 2000–2012." The Journal of Academic Librarianship (2014).

Whether an institution is completely restructuring their fund codes after migrating to a new ILS or considering moderate improvements to address reporting or statistical analysis, this presentation will outline two very different methods for organizing fund code designations. Virginia Tech and The University of Alabama will present two different models for structuring fund codes and discuss the benefits and obstacles inherent to each method. Both groups will share their philosophy and approach for allocating appropriate fund codes for budgeting, reporting, and analysis purposes. The discussion will focus on important considerations that are made when assigning fund codes such as: spending priorities and budget allocation for subscription and one-time resources; creating meaningful codes to aid statistical reporting for accreditation organizations, ARL, and other yearly reports; tracking historical funding; and representing university goals and programs. What is the best fund code structure? We will address this question as we discuss VT and UA methods and compare popular fund code structures and alternatives. Amidst the climate of proliferating formats, increased electronic resources, and inflationary costs, there is opportunity for institutions to consider various ILS acquisition designations and to align their funding structures in meaningful ways. Discussion will also include how your specific ILS dictates your fund code structure. This information is equally relevant to the novice seeking basic information, as well as to seasoned Acquisitions staff implementing new initiatives, migrating ILS platforms, incorporating new formats, or supporting new disciplines or departments.

Collection Development in today's academic library is a new animal. Our collections have effectively moved from separately managed print and electronic models to a blend of the two, including digital content, open access content, PDA/DDA programs, and varying acquisitions models. These new demands have not only changed how libraries respond to the collection development process, but how our tools function as well. What is needed more than ever is the data required to support these latest models. Evidence based collection development is no longer a wish list item, it is essential for today's academic library to manage budgets efficiently.

In this session, we will review in earnest the helpful tools and workflows available within our implementation of Ex Libris Alma and Primo including acquiring multiple formats, automatic knowledgebase updates, downloading and importing records, vendor data cleanup and enhancement, and content agnostic discovery for both staff and patrons. We will take a look at some of our canned, homemade, and shareable reports available in Alma Analytics today (as well as planned reporting) that help us to make accurate purchasing decisions and identify the resources that add the greatest value to our collections.

This session is geared towards directors and librarians alike. We encourage sharing, questions, ideas, and brainstorming to help us create and visualize the latest reports for collection development in a next generation library solution.

Flipping the Library utilizes resources the library already purchases and creates to solve a problem every academic library faces. We all have too many classes that require information literacy presentations and too little time to present them to the students that need it. Flipping the Library promotes collaboration between librarians and faculty by using technology to embed information literacy into their courses. I will show how I am using LibGuides, tutorials, Canvas and Camtasia to enable faculty to include information literacy lesson in their course on their terms.I will bring sample handouts I use in class to engage students and demonstrate what information literacy is and how to build these skills. I will conduct a brainstorming session to find out how others are using these technical resources and their ideas to improve this concept.

Digital textbooks, social media, video content. It seems as if instructors are moving everything into online and hybrid classrooms except for the resources of the library! How can librarians bring the world of quality databases, ebooks, and other digital resources from the library’s discovery system easily and directly into the online learning environment? This presentation will showcase how a plug-in for learning management systems (e.g., Moodle, Blackboard, Desire2Learn, Sakai, Canvas) adds unprecedented functionality for online course instructors: the ability to create reading lists of library materials without ever having to leave the course site. The plug-in allows instructors to create library reading lists without grappling with permalinks, proxy prefixes, or PDFs, leveraging the value of the library discovery system in a frictionless environment. This presentation will show how Santa Rosa Libraries collaborated with EBSCO to develop a tool that allows instructors to create reading lists embedded within Moodle. The reading list points to the library’s discovery system, EBSCO Discovery Service (EDS), allowing one-click full-text access for students. The tool also enables instructors to annotate reading list items and copy other reading lists created at Santa Rosa.

This presentation will discuss the reading list tool implementation at Santa Rosa, including:

• How educators can create and manage course reading lists right from the libraries’ Learning Management System (LMS).


• How the tool engages entities outside the library for development and promotion, while embedding the library in the university’s virtual community.


• How staff can view statistics, including which institutions’ courses and educators are using the tool and how many readings are included.

The Reading List plugin is an LTI Tool Provider 1.0, and is compatible with any learning management system that is LTI-compliant. The list of compliant LMS's includes Moodle, Blackboard, Canvas, and Desire2Learn. The tool was built using the discovery system’s API and the LTI protocol. Attend this presentation to see how the library is directly embedded in the online learning management system!

In this session, I will present the results of a citation analysis that a) investigates the contours of the scholarly conversation in history over a five-year period and b) analyzes the extent to which this conversation is manifest in several discovery and indexing tools, including Historical Abstracts, Summon, JSTOR, WorldCat, and Google Scholar.Citations included in the analysis are drawn from research articles published in the American Historical Review between 2009-2013. All citations to secondary, non-archival sources were included in the formation of a population, then randomly sampled for analysis. Citations in the sample have been coded for date of publication, language, and format, providing a multi-dimensional snapshot of the scholarly conversation in history (inclusive of all geographic areas and time periods covered by AHR articles in this period). Secondly, the citations in the sample have been looked up in each of the discovery tools listed above. Resulting data depicts the extent to which each tool captures the conversation, as defined by the sample in the study, with views into the language, format, and date range characterizations that differentiate each tool’s approximation of the sample.

This project aims to contribute to the earnest conversations in libraries concerning efforts to facilitate discovery and exposure of collections. These conversations are often punctuated by questions about how to assess the continuing value of discipline-specific indexing services, as libraries adopt web scale tools and encourage vendors to share more data, facilitating cross-platform, algorithmically based discovery in the aggregate. Taking history as a case study, and incorporating considerations of user awareness, expectations, and use patterns with disparate tools, this project should illuminate and provide evidence for at least part of a bigger picture. The method may be useful for others who would like to perform similar assessments, particularly with feedback from members of the audience.

Publishing, especially self-publishing, is changing with advances in technology including print on demand and electronic publishing. Community-based authors are taking advantage of these advances and are seeking new venues to publish their works. Recently, the focus has been on the innovative libraries that are stepping in to support these publications such as the ones featured at the Preconference. Yet, little is known about these community-based authors themselves. What do authors working outside of traditional publishing know about crafting a quality book and what experience do they bring to the table? What are their plans for marketing their work? What motivates them to write and to seek publication in the first place? This session will report on a series of surveys of publishing-workshop participants carried out at the Woodneath Public Library, part of Kansas City’s Mid-Continent Public Library System. Survey questions address the questions listed above and more. After presenting the findings from these surveys, the presenters will analyze the results, helping ultimately to situate this group of authors and their needs in the current publishing landscape. Throughout the session, audience members will share their ideas by answering online survey questions, and presenters will post the results of the questions in real time as a way of furthering the conversation. Issues such as the role of the library in publishing and the overall quality of self-published works have been known to invite polemics, and the rich reactions of attendees through short polls will add an additional dimension to the content being presented. Besides learning about the motivation, knowledge, and expectations of community-based authors and seeing the reactions of their peers, attendees can also expect to learn about this particular case study: the initiatives of the innovative Woodneath Story Center along with the Woodneath Press.

This poster was also prepared by Heather Lea Moulaison, Assistant Professor at University of Missouri's iSchool, who is unable to attend the conference.

Have you found your journal collection gathering dust? Or are your online journals suffering from lack of use? Creating a customized serials list may revive an otherwise underused collection. This presentation presents a method, in development, for creating a customizable core journal list for specialized or small academic library collections. Developing a local ranking system based on qualitative and quantitative evidence can be useful for libraries serving a newly-created program or evaluating an established one. During this session, we will explore some philosophy and best practices, and discuss how you can apply those to your own collection. The speakers will demonstrate how to rank and weight local needs alongside external measures like standard lists and peer comparisons. The method, which has been used to evaluate a niche academic branch collection, is ideally suited to solo librarians or those who have little time and few resources. Attendees will be able to use this method to make logical collection development decisions through diligent applications of gathered evidence and communicate the reasoning behind those decisions to stakeholders.

Liberty University enrolls over 90,000 students online and this number continues to grow. In part because of its increasing enrollment, the Jerry Falwell Library has seen the use of its e-book collections increase dramatically. In order to best serve students while maintaining costs, various methods have been used to manage the library’s PDA program. This session will focus in particular on a short-term loan (STL) pilot conducted by the library in fiscal year 2014. Collection management librarians will share the rationale for implementing the STL pilot program, the process of implementation, the results of the pilot, and future considerations for STLs and PDA. The session is intended for those new to or considering short-term loans at their institution. All participants will be able to identify several potential benefits of STLs, as well as possible concerns of using the model.

On October 17, 2013, a large section of HVAC duct work dislodged from its ties in the ceiling above shelves of bound print serials in the University of Texas MD Anderson Cancer Center Research Medical Library. Upon falling, the duct work struck and damaged the pipes of the fire suppression system and released hundreds of gallons of water onto the serials below for 8 minutes. Response to the disaster was swift, involving all library staff members, several MD Anderson entities from various departments, and outside contractors. What started out as disaster recovery, quickly evolved into a need to assess our print serials collection in a library serving a cancer hospital, its clinicians, and its researchers.

The Research Medical Library has moved forward in tandem with developing technologies over the years, adopting large collections of digital resources to serve the information needs of its users, while still maintaining a physical library space and 23 shelves of bound print serials. Before the water event, discussion had already begun on the need to analyze our tangible volumes, in light of the decentralized use of the library’s tools. Ideas had been debated on what the physical library could be without the burden of those largely unused volumes, and this incident accelerated those debates.

This discussion looks at the unique steps of deselection encountered at the Research Medical Library following a situation that coerced us into action. From the attempts to develop a simple logic, to romanticized ideals of library collections, and to the self-reflection of what it means to be an oncology library, it is still not a simple task to reduce print collections in the digital age, and our individuality compounded that complexity. However, the work needed to be completed, and it needed to be a fair and inclusive process.

Both United States and British government information collections offer rich, primary resources for studying the history of literature, film, and the arts. Exploring the interdisciplinary content published by these governments allows researchers to discover changing societal perceptions towards artists such as Oscar Wilde, morality messaging in artistic works, and the role of the state in supporting or censoring the arts. Government publications provide insight into historical and contemporary questions about the arts—for example: What is the purpose of poetry? What constitutes “filthy literature?” What did the theater-going public expect from first-class vaudeville entertainment? Does violent entertainment encourage violent behavior? They also highlight how phrases from literature—such as “the importance of being earnest”—have made their way into common parlance and are documented in government resources as a reflection of the time. And both UK and US government documents contain examples of poetry and verse. This session will explore the value of using government information to enrich arts-related research in a variety of contexts. The presenters will demonstrate how government publications provide a lens into the relationship between social change, the formation of public policy, and the function of the arts in the human experience. They will show how events documented in government publications have been dramatized, making their way into theatre, film, and popular culture. Finally, they will attempt to raise awareness about ease of access to this material and to engage attendees in a dialogue about their own experiences using this unique content.

Facing a 72% cut in Monographic acquisitions budget in FY13-14, UTA Libraries turned a crisis into an opportunity. We examined print monographs’ circulation data to face the hard truth that the “Just-in-case” collection development model is no longer sustainable nor serving our users. Subsequently, Approval plan was put on a virtual mode, no more Approval book shipments. DDA programs for both electronic and print books were implemented. Broader PDA programs were also implemented to meet our user needs.

NCSU Libraries recently implemented the CORAL ERMS for managing firm order monograph acquisition workflows. This session reviews the benefits and pitfalls of using an erms to handle both print and electronic monograph firm orders. In the new workflow every firm order request whether received via email, IM, phone call or paper is entered into the erms and assigned to a specific staff member. Staff members receive alerts and a workflow queue of items waiting to be ordered. NCSU Libraries found that using CORAL led to fewer lost firm order requests, fewer failed patron holds for print material, and fewer failed activations for electronic books. The NCSU Libraries also identified potential enhancements to the system which will allow the CORAL ERMS to manage print and electronic resources for both monograph and serials units within a single application. This project is a positive example of a monographs unit participating in an erms environment historically the realm of serials and ejournal managers. Attendees will learn how a versatile and low cost workflow tool has improved the processing and tracking of monograph orders and created a more efficient and expedient process. Attendees will leave the meeting contemplating the benefits a workflow tool can bring to their firm order acquisition processes. Attendees will also leave the meeting with sufficient information to begin investigating coral as a potential tool for their local environment.

Loyola/Notre Dame Library is a 501(c)(3) organization supporting two Master’s Large universities in Baltimore. In 2013-2014, two project leaders comprehensively reviewed the library’s liaison program. This poster will display research and tools developed to assist liaisons and identify findings during the pilot phase of the program’s rollout in fall 2014. Special focus will be placed on liaisons’ interaction with new faculty.

During fall 2013, the project leaders performed a literature review plus conducted two online surveys, individual interviews with librarian liaisons, and over fifty individual interviews with faculty. Research findings indicated that the liaison program was too focused on collection development, that academic liaison duties are changing dramatically, and that the liaison program was only moderately successful at maintaining communication between librarians and faculty. In the “just-in-time” environment of acquisitions, liaisons are shifting from content selection and subject expertise toward functional specializations such as copyright and technology. Our program lacked structure; leadership; training; and collaboration and communication among liaisons.

The project leaders developed a working plan to prepare for program rollout in August 2014, focusing on structure and training, faculty participation, and engagement of new tenure-track faculty. One committee wrote liaison guidelines; developed a checklist of expected liaison duties; identified areas of functional expertise; and placed liaisons into working groups around broad subject areas. A second committee developed and piloted a timeline, outreach scripts, and a checklist to communicate with new faculty.  Liaisons will work closely with new faculty through three semesters, at which point the faculty will be asked to provide feedback for program improvement.

Liaison program development occurred during unexpected staff turnover. Therefore, portions of the program were delayed and will be developed during the next year. These areas include creating a training program (to be tested on new library hires) and identifying additional program assessment criteria.

This poster was also prepared by Joanne Helouvry, Head of Research & Instruction Services, Loyola/Notre Dame Library, who was unable to attend the Conference. 

In order to facilitate a large scale review of our holdings, we needed to put together a list of all of our continuing resources, including databases, journals and book series. This poster will discuss the process we went through to pull this information together and the different challenges that emerged as we tried to include useful information, such as price and usage statistics, about all of these resources. It will also include information about the choices we made about how we wanted to receive feedback about priorities for content that should be kept or cancelled at the end of our review process. Finally, we will reflect on what we would do differently if we had to go through this process again and how the experience provided us with some very useful insights into the usage and distribution of resources within our collection.

We all know that the recommendations published last year by NISO’s PIE-J Working Group make good sense – citations need to be historically accurate, connecting researchers to the appropriate versions of manuscripts, leveraging the correct titles and ISSNs. But, we also know that presenting and identifying precise journal metadata is a challenge for many publishers. In 2014, SAGE undertook a project to address PIE-J’s guidelines and partnered with a cataloging librarian to straighten out its journals database. Come hear more about this project, what we’ve achieved so far, and why we are “Doing (Journal) History Right” by PIE-J standards.

University of Cincinnati Libraries have a legacy workflow for managing the review and replacement of materials that have been lost, gone missing, or are long overdue (LMLO). Subject selector Librarians make collection development decisions, including whether to replace these materials. Staff in Technical Services have supported this activity by manually running and distributing lists of these materials, annually. Recently, following a dramatic reorganization of the Technical Services unit, as well as pressure from diminishing staff resources, we have investigated automation solutions to support the replacement workflow more efficiently.

Building on technical skills acquired through ongoing development of a new institutional repository, James Van Mil () and Sean Crowe, Electronic Resources Librarian, developed a Ruby gem for interfacing with the Libraries' Innovative Sierra ILS. A web application was built using the functionality of that gem; the application automates the Lost, Missing, Long Overdue workflow with functions that query the Sierra database, build reports, notify Selectors, and integrate with vendors for replacement orders. Reports can be scheduled at custom intervals; the results of the queries are saved to a database and accessible via an attractive web interface built with Ruby on Rails. The presentation will include an overview of the Lost, Missing, Long Overdue workflow, as well as a light, technical overview of the Lost, Missing, Long Overdue reporting application. There will be additional discussion of automation solutions for Acquisitions & Technical Services operations coming under increasing pressure from decreased resources and changing priorities. the presentation will include a discussion of added value achieved with the web application, including title URLs to vendors, account based filtering for selectors by LC and fund, and automated notifications.

This poster is co-authored by James Van Mil, Collections & Electronic Resources Librarian at the University of Cincinnati Libraries, who is unable to attend the conference.

The belief that "children are not just small adults" is integral to the care provided at Upstate Medical University’s Golisano Children’s Hospital and it is now being reflected in our Health Sciences Library collection development policy for our Family Resource Center. Beginning in 2013 in partnership with Pediatric Administration, the HSL started to think outside the box of its traditional consumer health collection development policies and started looking for familiar literary characters to explain health and hospital related topics. This poster will describe the movement we are making to expand our collection development policies; the types of new genres we are adding to our consumer health collection; and the effects these items are having on circulation statistics. Learn about this small, dynamic collection and how we are blending our adult and pediatric consumer health collections to best meet the needs of our pediatric patients and their families.

Patron driven acquisition (PDA) is one of the recent top trends in academic libraries. Central Michigan University, one of the 100 largest US universities, began an unmediated, patron driven acquisition program for e–books in June 2011. The purpose of this poster session is to analyze those titles that were selected over a 3-year period. Analysis will include the number of books purchased, expenditures, selection by subject area and the average cost per book. Criteria used for setting up the plan will be discussed. In addition, a comparison with data available from other universities who have published their findings; and, recommendations for enhancing the plan in the future will be discussed. Attendees will be encouraged to share their experience with patron driven selection. Librarians who are considering setting up a PDA plan can learn from our experience and those who work at academic libraries who already have PDA in place can compare their results and fine-tune their plans.

Academic libraries in the United States traditionally view students, faculty, and staff as their “primary clientele” – that is, the groups receiving the most attention from the library in terms of the resources and services. “Community users” is a category describing the collective status of local residents who seek the services of an academic library of an institution with which they are not affiliated. Like other user groups outside the “primary clientele,” policies for community users differ among institutional settings. Whether there is a direct correlation between adopting community service as an endeavor in institutional mission statements and providing open library services to community users remains to be fully studied in LIS literature.

This poster session will address this research question: how do libraries of institutions within the Associated Colleges of the South (ACS) consortium perceive community users, and how do library policies reflect these perceptions? A triangulation approach will examine data from two sources, institutional websites and an online survey of public service librarians, to resolve this question. The poster will present the preliminary findings from this study, including a literature review, a general overview of documents from institutional websites (institutional mission statements, library mission statements, and library policy documents pertaining to community users), survey questions, and preliminary results from the online survey. This poster session aims to fill a gap in LIS literature by examining small, private liberal arts institutions, a perspective largely absent in studies on this topic. The session will additionally invite audience members to share their experiences with community users and give feedback on the methodology of this study. The feedback will ultimately assist in the creation of a paper from this study, and further the ongoing discussion of community users, their information needs, and their means of access to information in academic libraries.

"Our users are used to searching and don't care for A-Z lists. We don't want to maintain a separate database of databases. Let's catalog the database record once, recycle it and use the discovery API to build a database search feature."

That was our thought when introducing our new web site. When filtering on databases Summon API was called and a relevancy ranked list was presented. But immediately voices were raised from researchers and post-graduates that they had difficulties using the tool. So, we decided to build a more traditional database list yet keeping the main principles:

• Search from the general library search box.
• Record maintenance in one place only.
• Retrieve the same records through several search services.

 

To build a tool that facilitates discovery and provides additional features we had to use a source with more stringent meta data. Thus we dropped the Summon API and instead used the API from the original source. A team of librarians and IT-developers developed a database search feature and list that better met the needs of both students, faculty and librarians. We, the librarians, got an understanding about APIs. We also learned by painful experiences that to make MARC records at least a bit machine readable we need to catalog with thorough control. The IT-developers learned about the MARC reality we still live in.

The poster shows how records can be recycled and services integrated in a seemingly traditional, yet modern, database list. Attendees can learn that cataloging knowledge is essential but when developing new services you need to use the principles pragmatically. We hope to discuss how to re-use data in library applications in clever ways.

In 2012, the Oregon State University (OSU) Libraries Center for Digital Scholarship and Services utilized existing staff and librarian positions to energize OSU’s efforts at building a strong open access collection of scholarly articles by OSU authors. Members of the team begin tracking, requesting, and archiving articles published from 2012 forward. Relying heavily on Web of Science for its RSS feed service, the project started with a backlog of 1307 article records, and has reached over 4700 as of June 2014. On a weekly basis, a library staff member contacts OSU authors identified in the feed and whose accepted manuscripts are eligible for deposit. The majority of the work is accomplished by two staff members, with a librarian acting in a consultative role. Nearly half (47%) of the articles identified in the RSS feed have been deposited in ScholarsArchive, OSU’s institutional repository (IR).

This poster will present the Center’s complex and evolving workflow for the ongoing project including: changes made in response to the successful passage in June 2013 of the OSU Open Access Policy; shifts in responsibilities between librarians and staff members; the data used for assessment of the project; tools utilized; and challenges and opportunities encountered along the way.Attendees of this poster session will gain insight into one university’s approach to increasing author participation in the IR and thereby developing a substantial collection of faculty authored papers. Additionally, viewers will come away with an understanding of individual steps that may be helpful in developing new workflows at other institutions.

This poster will describe a project to develop a simple automated way of analyzing the overlap between a library’s current holdings and any given list of titles (such as an e-book collection). This project, which was undertaken and completed by a student worker in the California Baptist University Electrical and Computer Engineering program, will be presented from two angles. One approach will describe the benefits to both the library and the student worker of applying the nascent programming expertise of computer science upperclassmen to the creation of automated solutions in the library. The other approach will use non-technical language to describe the project itself: developing a script to compare a list of titles against the library’s local ILS holdings for the purpose of identifying overlapping titles. The objective of the session will be twofold: to advocate for increased high-level use of student workers enrolled in computer science or computer engineering programs, and to share one simple, affordable way for libraries to assess the feasibility of large e-book packages. Attendees will be invited to share innovative ways they support student workers’ career aspirations by involving them in projects more advanced than typical tasks like shelving, circulation, scanning, etc.

In the spring of 2014, the provost of the University of Arkansas at Little Rock, approached the library to ask that the library purchase textbooks for some courses in the upcoming fall and spring semesters in order to support student success. With no additional funds for the textbook purchases, the library surveyed peer institutions regarding textbooks purchases, including e-textbooks, contacted a local university library that does purchase textbooks. The Collections Team within the library analyzed this information, considered how textbooks at the library would be used by students and for which classes they would provide the most impact. This August we will purchase our first selection of textbooks from materials’ funds and track how they are used by students and whether this program will indeed support student success at UALR. What attendees can learn:What UALR Library considered in purchasing textbooks, which classes we decided to target, how students would use the textbooks, how much money we decided to spend on textbooks, as this is coming out of our materials budget, how we will purchase these textbooks, how much these textbooks are used, how this will impact circulation staff, faculty response to this program (hopefully)

A new ILS is a new opportunity to examine and evaluate existing data. The University of Tennessee Libraries conducted an extensive review of acquisitions data in preparation for migrating to an Ex Libris Alma system this year. What monograph and serials data should migrate to a new ILS? What are the decision points for migration and what the issues and implications associated with these decisions? Some data clean-up is probably a given, but what projects should be prioritized and why? This poster session will describe the process and decisions made at the University of Tennessee Libraries and report on the outcome of our migration – what we learned and what we would have done differently.

When the faculty of the College of Staten Island, CUNY (CSI) introduced a new baccalaureate level program in East Asian Studies the library faced the challenge of evaluating the adequacy of its holdings to support the program and its future development. Multidisciplinary fields of study (e.g. East Asian Studies) that pertain to a specific geographical or cultural area present a unique set of evaluative issues because their subject content cannot be confined to set classification ranges, rendering the traditional methods of collection analysis inadequate. This poster will present the results of an evaluation of CSI’s East Asian Studies collection, discuss some of the challenges the authors encounter when analyzing this collection, and it will propose ways that the collection can be strengthened in the future.

This analysis, as any analysis of a multidisciplinary field, must begin with clearly defining its span - in this case the scope of the East Asian Studies program at CSI. Then the authors will identify a few peer institutions with East Asian collections that can be used for purposes of comparison. Then the authors will examine how to best use the available tools (e.g., Aleph integrated library system, OCLC WorldShare Collection evaluation tool, and the CSI stacks). The poster will then explore strategies for specific (call number, subject and keyword) catalog searches and the types of searches available by the WorldShare Collection Evaluation tool which could render results relevant for the purpose of multidisciplinary content evaluation. The authors will share related subject headings lists and call number ranges that could be successfully used to cover the area of interest and the keywords crucial to successful searches. The poster will conclude with recommendations for broadening the collection and maintaining its currency.

The objective of our poster session is to share how Carleton University Library, in the winter term of 2014, piloted a textbook purchasing program in our Reserves Department. Carleton’s collection policy states that we do not generally collect textbooks, echoing many other institutions’ policies where students are expected to purchase their own textbook readings. However, we decided to pilot a purchase program for two reasons. First, in general there has been a greater collection emphasis at Carleton to purchase materials that are going to be used. We have experimented with DDA and ILL Purchase on Demand, and this pilot continues in that vein because, anecdotally, we were sensing a high demand for textbooks. And secondly, in an effort to be more student-centered, we wanted to show flexibility in our collection policy. Textbooks can be very expensive and students seemingly wanted them, so why not interrogate received policy?

The type of information we will present on the poster includes an overview of how we constructed the pilot, why we worked with the Reserves Department, how much money we had to spend, the types of textbooks purchased, average costs and circulation statistics, our findings and what modifications we made as the pilot continues through the summer of 2014. We believe a poster session would be an ideal way to share the method and results of our textbook pilot. The information we wish to convey will lend itself to the poster medium, in an easy to read and interpret design. By presenting a poster, less time will need to be spent explaining our material; and more time can be spent in conversation with the participants, where we can help the attendees decide whether they might like to start their own textbook purchase program, or, if they have one, they can provide feedback to us to help us improve ours.