2014 Charleston Library Conference

Whether an institution is completely restructuring their fund codes after migrating to a new ILS or considering moderate improvements to address reporting or statistical analysis, this presentation will outline two very different methods for organizing fund code designations. Virginia Tech and The University of Alabama will present two different models for structuring fund codes and discuss the benefits and obstacles inherent to each method. Both groups will share their philosophy and approach for allocating appropriate fund codes for budgeting, reporting, and analysis purposes. The discussion will focus on important considerations that are made when assigning fund codes such as: spending priorities and budget allocation for subscription and one-time resources; creating meaningful codes to aid statistical reporting for accreditation organizations, ARL, and other yearly reports; tracking historical funding; and representing university goals and programs. What is the best fund code structure? We will address this question as we discuss VT and UA methods and compare popular fund code structures and alternatives. Amidst the climate of proliferating formats, increased electronic resources, and inflationary costs, there is opportunity for institutions to consider various ILS acquisition designations and to align their funding structures in meaningful ways. Discussion will also include how your specific ILS dictates your fund code structure. This information is equally relevant to the novice seeking basic information, as well as to seasoned Acquisitions staff implementing new initiatives, migrating ILS platforms, incorporating new formats, or supporting new disciplines or departments.