Slides from University of Nevada, Reno
Slides from UNC Greensboro
Many academic libraries have to make decisions about journal and database subscriptions before the university releases the upcoming budget. Often, it is necessary to not only make decisions for the following fiscal year without a final budget, but to plan ahead and forecast for an additional year. This presentation will discuss how two academic libraries plan for future cuts even with an uncertain future.
The University of Nevada, Reno (UNR) Libraries approached it with a comprehensive collection review, covering print and electronic journals, journal packages, and databases. A wide range of data from various sources were brought together using Excel and Access. General assessment criteria were established. Communication, review, and the decision making process involving liaison librarians and faculty were managed with a combination of an online guide, SharePoint, Excel spreadsheets, and workshops. In addition, the e-book Demand Driven Acquisition (DDA) program was refined and the impact of cancelled journals on interlibrary loan was assessed. The goal was to correctly eliminate the journals with low demand and to allow smart purchases of high-demand resources for the future.
The Library at the University of North Carolina at Greensboro (UNCG) formed a Collection Development Team with members from several invested departments who could divide into subgroups, analyze data, and return quickly with proposed cuts. Different scenarios were identified, and a proposed plan for cuts was created for each potential scenario. This data-driven process provided CPU, circulation, and other data to assist the team in making decisions. Timelines were created to allow for ample input from liaisons and departments, including time for departments to react to the proposed cuts in their areas and to swap out items. To make better monograph purchasing decisions, the Library is moving to DDA for approval plan books, where three uses will trigger an order. To manage user needs to journal titles being cancelled, the Library is investigating use of Pay-Per-View options to allow “rental” of cancelled titles.
The presenters will address the methods used to plan and forecast for cuts in an uncertain future, as well as present challenges to these methods and future efforts.